… for a Four Star Hotel on the seafront.

The role of Payroll Assistant is to assist the Human Resources Manager in delivering an accurate and efficient payroll process, by supporting the administration of the hotel payroll.

Ensuring a full understanding of the payroll cycle, to manage and prioritise work load to enable carrying out weekly checks and processing monthly payroll, to meet internal and statutory deadlines.  The role will be working up to 8 days per month: including every Friday. We can be flexible with working hours providing they meet the needs of the hotel’s monthly payroll schedule.

Key Responsibilities:

Weekly:

  • Liaise with HR Manager re starters and leavers.
  • Run various reports to check that starters, leavers and absences have been entered correctly into HRIS and correct payments and deductions have been made.
  • Liaise with Payroll Bureau re any adjustments needing to be made.
  • Use weekly reports to ascertain who needs paying extra overtime or extra banked hours as per the annualised hours operating procedure.
  • Check that staff with multiple employment are paid correctly.
  • Liaise with Hotel Manager re Rota checks.
  • Chase up queries with relevant Heads of Department.
  • Once correct submit weekly rota.
  • Check Authorise/Omit payments/lieu hours with Finance Manager.
  • Be aware of various contract types and terms.
  • Manage effective use of email mailbox to ensure any payroll related queries can be reviewed and resolved effectively.
  • Prepare clear, appropriate and prompt advice to employees in response to payroll queries.

Monthly:

  • Review calculations for any special leave e.g. SMP, SPP payments
  • Calculate monthly overtime totals and make relevant adjustments according to annualised hours operating procedure.
  • Manually add any other necessary supplements.
  • In conjunction with Human Resources manager, complete a Payroll Preview and check all employees.
  • Liaise with HR/Finance & Hotel Management for pre and post payroll queries
  • About you:
  • You will have previous payroll experience, ideally in a 24/7 operation.
  • You are computer literate with strong Excel skills. Knowledge of Fourth Hospitality would be a real advantage.
  • You will have great attention to detail, a “can do” attitude and will enjoy solving problems.
  • Knowledge of annualised hours’ contracts would be very useful

About you:

  • You will have previous payroll experience, ideally in a 24/7 operation.
  • You are computer literate with strong Excel skills. Knowledge of Fourth Hospitality would be a real advantage.
  • You will have great attention to detail, a “can do” attitude and will enjoy solving problems.
  • Knowledge of annualised hours’ contracts would be very useful.

For more information and to apply for this position, contact us on 01323 431289 or 07914 425733 or email moira@people-matter.org.uk

Apply for this position:

  • This field is for validation purposes and should be left unchanged.